Procurement Assistant

Deadline: 04 February 2022


CARE is an international development organisation fighting global poverty with a special focus on working with women and girls to bring sustainable changes to their communities.

CARE aims to tackle the underlying causes of poverty and social injustice and to bring lasting change to the lives of poor and vulnerable people.

Founded in 1945, today CARE works in over 90 countries around the globe. CARE has been working with Cambodians since 1973, with an office in Phnom Penh since 1991.

Today, CARE focuses on empowering particularly marginalised and vulnerable women in Cambodia, including urban women who are marginalised by occupation, rural women who are denied multiple rights, and women and girls from ethnic minorities.

CARE is seeking a qualified national candidate who is enthusiastic and talented to fill the position Procurement Assistant based in Phnom Penh with regular travel to other sites as required.


Salary Range: $444 - $477


I- RESPONSIBILITY:

Your major responsibilities will be varied and will include:

  • Assist SPO to review the purchase request from program to ensure it contains all required information such as, number of units, estimated price, required delivery date, project and budget code, etc.

  • Assist SPO in getting quotations, making comparative analysis, and getting approval with a high standard of transparency for supplies;

  • Assist SPO in processing documentation on selection preferred vendors, following CARE policies;

  • Assist SPO in preparing Purchase orders for the goods and services, processing payment document to finance section and monitoring expenses;

  • Preparing and updating procurement tracker and maintaining a proper record of all procurement documentations; Approved Vendor List, Contracts, Purchase Request and Purchase Order;

  • Assist SPO in making market survey for various products and calling for quotations;

  • Assist preparing and sending the regret letters to unsuccessful vendors;

  • Assist SPO to update suppliers contact list with detail information;

  • Assist SPO in tracking all stages of the procurement process from initial ordering to final delivery and payment for goods and services;

  • Liquidate advances for procurement in a timely manner; and

  • Ensure systematic filing system for documents in sequential order and all files are placed in a secure place (to avoid unauthorised access of documents).

For detail responsibilities, please find them in the attached job description in this announcement below.


II- SELECTION CRITERIA:

  • Minimum High School (Years 10-12) and/or 1 years relevant work experience;

  • Minimum 1 year administration experience, preferably with an International Non-Government Organisation (INGO) or private companies

  • Knowledge of procurement procedures, local market, and Government offices;

  • Ability to make a productive contribution through talent, knowledge skills and good work practices;

  • Good communication skills in Khmer and English;

  • Ability to work within clearly defined routines and plans with minimal supervision;

  • A willingness to learn how to manage and acquit a small cash advance

  • Good interpersonal skills including, open mindedness, willingness to learn, team spirit, good attitude and personality;

  • Demonstrated flexible approach and ability to work under pressure and to organise and manage workload to meet deadlines;

  • Ability to plan own work activities and keep track of progress against agreed tasks; and

  • Basic understanding skills in Microsoft Office (word, excel and Power point) and aptitude to operate office equipment.

III. HOW WE VALUE YOUR CONTRIBUTION:

  • An opportunity to work in a beautiful natural environment whilst learning and developing your career in international development.

  • Remuneration Package: 13th month salary, Provident Fund, Seniority Indemnity, Medical Allowance, Phone Card Allowance, Accident and Health Scheme with National Social Security Fund, Group Personal Accident with private company, Surgical and Hospital Insurance with private company that also cover your dependents, Cost of Living Allowance, Annual Increment and Relocation Allowance.

  • You will have the opportunity to demonstrate your experience in managing a small team of committed professionals, dedicated to improving education /sexual reproductive health outcomes for children, including children from minority populations

  • Flexible Working Arrangement: In order to improve employee’s work-life balance, CARE Cambodia has developed a flexible working arrangement policy. This will assist CARE Cambodia employees to attend to his/her personal needs; allow for off-peak travel; and to have more flexibility for child care.

  • Leave: CARE Cambodia provides staff with paid time off from work for rest and personal time or for other reasons. All full time employees are entitled to 18 days of Annual Leave, 15 days of Sick Leave, 5 days of Special Leave, 3 months Maternity Leave/Adoption Leave, 7 days of Parental Leave/Adoption Leave, Nursing Leave and Study Leave.

  • Public Holiday: CARE Cambodia the mandated public holidays (22) based on the Prakas by the Ministry of Labour and Vocational Training.

  • Time Off In Lieu: CARE Cambodia promotes a healthy work and life balance and does not encourage employees to work outside normal working hours. If those employees have to work during the weekend or public holidays due to requirements, he/she will be entitled to Time off in Lieu.

  • Learning and Development: Continuous improvement through learning and development is a critical aspect of CARE Cambodia’s people focused agenda.

  • Remote Duty Station Allowance: Giving an understanding on some challenges facing by staff that moving to field offices at north eastern provinces, CARE Cambodia provides extra allowance to staff who has no permanent address at filed offices.

IV. APPLICATION INFORMATION:

Interested candidates are requested to submit a CARE application form along with CV and cover letter to khm.jobs@careint.org, or at the CARE Country Office at #91, Street 95, Sangkat Boeung Trabek, Khan Chamkarmorn, Phnom Penh. A detailed job description and application form is available on www.care-cambodia.org or www.bongthom.com. Applicants will be reviewed on a rolling basis with a deadline of 04 February 2022. Only shortlisted applicants will be contacted. Submitted documents will not be returned. In return for your commitment you will benefit from ongoing professional development and a comprehensive benefits package.

CARE is an equal opportunity employer committed to a diverse workforce. Women, ethnic minorities and people with disabilities are encouraged to apply for all CARE Cambodia positions and will be strongly considered regardless of the requirements of the position.

CARE Cambodia is committed to protecting the rights of children. CARE Cambodia reserves the right to conduct screening procedures to ensure a child safe environment.

“Thanks for your interest in CARE! We are committed to each other and to the protection of the people we serve. We do not tolerate sexual misconduct within or external to our organisation and imbed child protection in all we do. Protection from sexual harassment, exploitation and abuse and child protection are fundamental to our relationships, including employment, and our recruitment practices are designed to ensure we only recruit people who are suitable to work with other staff and the people we serve. As well as pre-employment checks, we will use the recruitment and reference process to ensure potential new staff understand and are aligned with these expectations. To find out more, please contact the Senior Human Resources Manager.”


Download Application Form Khmer
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CARE Application Eng 2020
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JD_Procurement Assistant
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